TrustCloud KYE

Ongoing Employee Verification Process.

What is KYE?
Know Your Employee (KYE) is an ongoing process for verifying and monitoring employees, starting at the onboarding phase and continuing throughout their tenure at the company. The goal is to detect potential risks related to internal fraud, conflicts of interest, money laundering, identity theft, or regulatory non-compliance.
Part of the TrustCloud platform. Pilot, our Decision AI, monitors each employee continuously and decides when to act.

The Pillars of KYE

Real Identity Verification
Before onboarding an employee, it’s essential to ensure their identity is legitimate and verifiable. Our system is designed to support:

Document verification:
automatic validation of official documents such as national IDs, passports or academic degrees.

Multi-factor authentication (MFA): more than one proof of identity is required to access sensitive systems, for example a password combined with a temporary code.

Biometric authentication: technologies such as facial recognition or fingerprint scanning reinforce both initial and ongoing access control.

Access Control
Access levels to systems and data are defined and monitored for each employee based on their role. This ensures that users only interact with the information they truly need, reducing the risk of accidental exposure or misuse.

Continuous Monitoring Active monitoring enables real-time detection of abnormal behaviours and helps prevent insider threats. Our system analyses events such as:

Unauthorised or out-of-hours login attempts.

Large-scale or suspicious downloads of sensitive files.

Unusual application usage or access from atypical locations.

Benefits of Implementing KYE with TrustCloud

Reduced internal risk

Quickly identifies profiles that could compromise your organization’s integrity or security.

Regulatory compliance

Aligned with local and international regulations such as ISO 37301, SOX (in the U.S.), AML, and more.

Transparency and trust

Strengthens your company’s ethical culture and reputation with investors, partners, and regulators.

Integration with KYB and KYC

Enables a 360° governance and compliance strategy across your whole environment.

FAQS

Is KYE legally required?

Not in all cases, but it is highly recommended, especially in regulated sectors (such as finance, insurance, legal, and healthcare) or when operating across multiple jurisdictions.

What’s the difference between KYE, KYC, and KYB?

KYE focuses on employees, KYC (Know Your Customer) on customers, and KYB (Know Your Business) on partners or business entities. Together, they form a comprehensive “know your environment” strategy for risk management.

Does the KYE process invade employee privacy?

No. Our approach is aligned with GDPR and other data protection regulations. Only the necessary and consented information is collected and analysed.

Can the KYE workflow be customized?

Yes. TrustCloud adapts forms, risk rules and reports to the specific needs of your company or industry.

What types of alerts does the system provide?

The system detects document inconsistencies, suspicious behavioural changes, sanction list matches, and upcoming documentation expirations.